October 2008

BYLAWS OF HEWLETT-PACKARD/AGILENT ALUMNI CLUB
Of Colorado Springs

ARTICLE I – PURPOSE 

To provide a means for former employees of Hewlett-Packard Company and Agilent Technologies and their spouses to maintain social contact with each other through regular meetings, newsletters, and various group activities. 

ARTICLE II – NAME & LOCATION
 

 This Club shall be formally named Hewlett-Packard/Agilent Alumni Club of Colorado Springs, and shall be informally known as the HP/A Alumni Club.  The Club shall be located in the city of Colorado Springs, Colorado.  The mailing address of the Club shall be as follows:

 The HP/A Alumni Club
C/O Senior Center
1514 N Hancock Ave
Colorado Springs CO 80903-2677 

ARTICLE III – MEMBERSHIP ELIGIBILITY 

Membership is open to all former employees of Hewlett-Packard Company or Agilent Technologies.  The spouse or widow/widower of a former employee of either company is also eligible for membership. 

ARTICLE IV – MEETINGS 

There will be three types of meetings: 

General Meetings:
General meetings are meetings at which a portion is devoted to the conduct of official Club business, and that portion will be conducted in accordance with Robert’s Rules of Order.  A quorum of at least fifteen percent of the membership, including at least one (1) officer of the Club, shall be required to conduct and vote on official Club business binding on the membership as a whole.  Entertainment or other special programs may also be included as part of the agenda.  At least nine General meetings will be held each calendar year, and in no case will General meetings be skipped for two consecutive months.  General meetings will be open to all members of the Club and their guests.  General meetings will always be scheduled and publicized in advance.

 Social Meetings:
Social meetings are meetings that involve only entertainment or social activities.  No official club business may be conducted at these meetings.  There may be a cost associated with attendance at some Social meetings.  Social meetings will be open to all members of the Club and their guests.

 Special Meetings: 

Special meetings of selected portions of the membership may also be conducted on an as-needed basis to address needs and issues related to the Club.  Attendance at these meetings may be limited to specific members of the Club.  The President or a Committee Chairperson will make determination as to attendees.

ARTICLE V – MEMBERSHIP RIGHTS, BENEFITS & RESPONSIBILITES 

Each member household shall be furnished a copy of the Club Bylaws.  Each individual member shall agree to abide by said Bylaws and any standing rules of the Club. 

All members shall continue to retain membership and good standing within the Club so long as they make timely payment of applicable dues. 

All members shall be eligible to attend all General and Social meetings and other functions of the Club. 

Each member household shall receive a copy of all periodic newsletters and other general Club communications. 

All members shall have full and equal rights, benefits and responsibilities within the Club, including participation in discussions, proposing and voting on motions and amendments, voting in Club elections, furnishing refreshments, and all other matters. 

All members shall be eligible to participate as members or chairpersons of committees and to hold an elective or appointive office within the Club. 

ARTICLE VI – MEMBERSHIP DUES 

All members renewing membership shall pay dues yearly in the amount of $5.00.  Dues for the following year shall be payable no later than December 31^st of each year.  A one-month grace period shall apply for delinquent dues (i.e. through January 31^st) before the delinquent member is dropped from the membership roster and newsletter mailing list. 

The initial membership dues for new members shall be $5.00, irrespective of when during the calendar year they join.  New members who join in November or December will receive those two months gratis, and their initial dues payment of $5.00 will be applied as payment in full for the following calendar year. 

Once paid, dues become the property of the Club and are not refundable. 

ARTICLE VII – CLUB OFFICERS 

The Club shall have a staff of Officers as follows and various Committees as needed. 

Officers shall be:

• President
• Vice-President
• Treasurer
• Secretary

All Officers are volunteers and shall serve without compensation. 

ARTICLE VIII – DUTIES OF CLUB OFFICERS 

President:
Shall preside at all general meetings.  Shall be the official spokesperson for the Club.  Shall write checks, as required, on the Club checking account, in the absence of the Treasurer.  Shall be responsible for coordination of the content of General meetings and for preparing a written agenda for each General meeting.

Vice-President:
Shall preside over General meetings in the absence of the President.  Shall be responsible for finding and selecting programs or entertainment provided for the Club and will coordinate the timing of such programs with the Club President. 

Treasurer:
Shall collect all moneys due the Club and deposit said money in the Club checking or savings account.  Shall pay bills via checks written on the Club checking account.  Shall prepare a comprehensive Treasurer's report for presentation at all General meetings.  Shall maintain a current membership list with an accurate record of dues paid.  May have a petty cash fund of up to $20.00 for stamps and other administrative items needed. 

Secretary:
Shall record and keep on file the minutes of all General meetings.  Shall be prepared to read the minutes from the previous General meeting at all General meetings. 

ARTICLE IX – ELECTION OF OFFICERS 

President, Vice-President, Treasurer and Secretary shall be elected annually.  The President will appoint a nominating committee, consisting of at least three members, by September 1 of each year.  The nominating committee shall prepare a slate of willing candidates for these offices by the October General meeting, to be published in the October newsletter.  Election will be held annually at the November General meeting at which time the nominations will be read, as well as nominations accepted from the floor.  Once nominations are closed, the vote will be conducted by secret ballot.  The nominating committee will immediately count the ballots and announce the results.  The term of office will run from January 1 to December 31. Outgoing officers will be responsible for briefing the incoming officers prior to the beginning of the new term of office. 

ARTICLE X – CHANGES TO BYLAWS 

Proposed changes to the Bylaws must be submitted in writing to the Club President at least five (5) days prior to the next General meeting and will be read at that meeting.  Proposed changes shall then be published in the subsequent newsletter and voted on at the first General meeting following such publication.  The Proposal must pass by a two-third majority vote of those voting at said meeting to be accepted.

ARTICLE XI – LIABILITY 

No member or officer of the Club shall, because of membership, be personally liable for debts, obligations, or liabilities of the Club except in the case of fraudulent financial transactions performed by the President or Treasurer. 

ARTICLE XII – NONAFFILIATION 

The Hewlett-Packard/Agilent Alumni Club is not associated in any way with the Hewlett-Packard Company or Agilent Technologies.  The Club is an independent organization and is not a subsidiary, affiliate, or division of the Hewlett-Packard Company or Agilent Technologies.  Neither Hewlett-Packard nor Agilent Technologies sponsors or supports the Club and neither the Hewlett-Packard Company nor Agilent Technologies has representatives as members of the Club.