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HP/AGILENT ALUMNI CLUB NEWSLETTER HP/AGILENT ALUMNI CLUB MINUTES – 1/5/10 The January 5, 2010 meeting of the HP/Agilent Alumni Club was called to order at 1:30 pm by President Joetta Hoewisch. The minutes for the November 3, 2009 meeting as published in the November newsletter were approved. Past Treasurer Laura Mattison gave the Treasurer’s report on behalf of Treasurer, Jack Sheets, who was not able to attend the meeting. The report was filed. There were 41 attendees, including Mary Lou and Les Bailey, Steve Balsiger, Marlys and George Blinn, Pat Bestgen, Jack Casey, Penny Cherry, Nancy Craig, Bill Escovitz, John Favinger, Harry Feldman, Gloria Fuentez, Molly Gauss, Lois Green, Juanita Hartman, Joetta Hoewisch, Carol Kibel, Anna Kochis, Peggy and Mark Lambuth, Laura Mattison, Peggy McClelland, Wanda and Gerry McGonigle, John Meredith, Ivagene Mikesell, Cheri and Doug Moloney, Kathy and Jerry Murphy, Barbara Parsons, John Powell, Wanda Ray, Gary Roberson, Mark Smith, Greg Tarcza, Polly Tounzen, Joe Trujillo, Gerry White, and Hal Wright. Our Club ended 2009 with 212 members. 60 members have renewed their membership for 2010. January Birthdays: Ted Allison, January 2 Anniversaries: Deaths: New Business: Jerry Murphy reported some apparent problems with the way Fidelity handled health insurance deductions for employees during the 2007 and 2008 time frame. In at least two cases, Jerry indicated that Fidelity had overbilled employees with over 25 years of service at the 15 year rate. Jerry discovered this situation and was able to obtain a refund due to the overbilling. He cautioned employees to check their personal situation to determine if they were erroneously billed at the higher rate using charts that are provided in this newsletter. Joetta reported that she had received a proposed revision to club bylaws submitted by Les Bailey. Les chaired an ad hoc committee charged with the responsibility to review and recommend changes to club bylaws. Jack Sheets and John Meredith along with ex-officio member, Joetta Hoewisch, served on the ad hoc committee. Les provided an overview of the proposed changes indicating that the process requires review by club members followed by a discussion and final vote. This will be conducted at our next club meeting. Joetta indicated that the bylaw changes will be the main item on the February meeting agenda. The proposed bylaw changes are provided in this newsletter. All members should review the changes and be prepared for discussion at our next club meeting. Joetta thanked the outgoing Club officers, 2008-2009 Vice President Mark Smith, 2005-2009 Secretary Lois Green, and 2008-2009 Treasurer Laura Mattison for their service. She presented certificates of appreciation to each outgoing officer and praised each for their dedication and service to the club. Joetta also acknowledged the contributions and service provided by George Blinn and Gerry McGonigle for their work in editing, printing, and distributing the club newsletter. Gerry’s contributions also included many photographs that have been published in the newsletter or posted on the club website over the past year. Joetta presented George and Gerry with certifications of appreciation for their long service to the club. Joetta introduced new club officers for 2010 including Vice President Jerry Murphy, Treasurer Jack Sheets, and Secretary John Meredith. Joetta is continuing as President. John Meredith made a motion to recognize Joetta’s “splendid leadership and dedication to the HP/Agilent Club for the past several years.” Club members stood and responded with a long and enthusiastic applause. Announcements: Jerry Murphy invited club members to a 25th birthday celebration of the Pikes Peak Jazz and Swing Society on January 8, 9, and 10 at the Cheyenne Mountain Resort. Joetta reminded interested members of a Red Hat luncheon that will be held on January 20th at 11:30 at the Mason Jar on 5905 Corporate Drive. Joetta is hosting this luncheon and requests that you call her at 599-5292 if you wish to attend. Joetta indicated that the Senior Center will be charging $1.00 per member for use of meeting facilities. This assessment was effective on January 1 and was paid out of club funds for the January 5 meeting. This matter will be discussed at our next club meeting. Joetta encouraged members to submit program ideas for future meetings to our new Vice President, Jerry Murphy. Club members were reminded that 2010 dues need to be paid. Any member who has not paid their 2010 dues will be dropped from the club membership roster at the end of January. Club Greeter for February will be Helen Von Gunden. Refreshments will be provided by Polly Tounzen and Joetta Hoewisch. The meeting was adjourned at 2:15. Following the business meeting, club members enjoyed playing Bingo and catching up on news from fellow club members while eating birthday cake and assorted munchies. VOLUNTEERS
NEEDED GREETER & REFRESHMENT LIST
GREETER REFRESHMENTS AGILENT RETIREE MEDICAL INSURANCE BILLING ERRORS – by Jerry Murphy I recently discovered a major error in the cost of my Agilent Medicare supplement insurance. As I worked my way through the NetBenefits web site and 800 number, I also discovered that I was not alone in this situation. In my limited circle of contacts I have encountered two additional people who have the same problem. The price we pay for Medicare supplement insurance is based on your years of service at HP/Agilent. The three classes of payments are 15 to 19, 20 to 24, and 25 and over years of service with the cost to you being lower with longer service. For example, the 2010 United Healthcare plan's rate for an individual plus one with 25 or more years of service is $228 per month; but if you are in the 15 to 19 year group the plan cost is $326 per month. Similar pricing applies to all the other Agilent plans such as SecureHorizions. In my case the error started with the 2008 year. Agilent retirees will have to go to the NetBenefits web site, www.netbenefits.com, log on with their password, and then navigate to the Reference Library section. Be prepared for a search as the information you need is not easily found. There is a green bar at the top of the web page with four selections, click on Health & Insurance. This will take you to a page displaying your 2010 health benefits. Clicking on View Details will take you to a page with a box on the left hand side of the page with several selections. In the View section click on Reference Library. This will take you to a page of many choices. On the right hand side of this page there is a box under Related Links titled All Reference Library Documents. Clicking here will take you to a page where the cost information is available. Roll down this page until you see an item listed as medical Plan Costs for 2010. The first item under this section is what we are looking for. Continuing to roll down the page will uncover the 2009 cost tables. The 2008 information is no longer available on this web site. In fact it took me a few phone calls to Agilent HR to come up with that data. Have fun poking around this complex web site. HP SURPLUS ONLINE AUCTION Find Great Items on Sale at the HP Surplus Auction #37 The next HP Surplus Online Auction, open to the public, is scheduled for Monday 01/25/10 – Wednesday 01/27/10 and includes items from the Houston site and other HP sites around the country. You can access the auction by going to www.go-dove.com. The complete listing will be posted the week prior to the event. All the information you need to participate, including terms and conditions, are included on the site and are very important that you read. To be included on the distribution list for auction event notification with further information, send an e-mail to investmentrecovery@hp.com. For questions and assistance with the new site, call 800-665-1042. HOPE TO SEE YOU AT OUR NEXT MEETING
TUESDAY, FEBRUARY 2ND
AT 1:30 PM ---------------------------------------------------------------------------------------- PLEASE NOTE: We have not yet received a 2010 dues payment for the members listed below. If your dues payment is not received by the time of the next meeting, this will be your last newsletter.
Send your
$5.00 check, payable to HPREC to: HP/Agilent Alumni
Club
AGILENT RETIREE INSURANCE COSTS The following is our "best effort" to provide Agilent medical insurance cost tables for the Colorado area for 2008, 2009, and 2010. Contact the Agilent Service Center at Fidelity (877-989-2727) to verify costs or if you require additional information.
Proposed Body of HP/A Bylaws Changes Submitted
by Les Bailey, John Meredith, Jack Sheets & Joetta Hoewisch BYLAWS OF HEWLETT-PACKARD/AGILENT ALUMNI
CLUB Article I – NAME & LOCATION Sec. 1. The Club shall be formally named Hewlett Packard/Agilent Alumni Club of Colorado Springs, and shall be informally known as the HP/A Alumni Club. The Club shall be located in the city of Colorado Springs, Colorado. The mailing address of the Club is as specified in the Club’s Standard Operating Procedures (SOP). ARTICLE II – PURPOSE Sec. 1. To provide a means for former employees of Hewlett-Packard Company and Agilent Technologies and their spouses to maintain social contact with each other through regular meetings, newsletters, and various group activities. ARTICLE III – MEMBERSHIP ELIGIBILITY Sec. 1. Membership is open to all former employees of Hewlett-Packard Company or Agilent Technologies. The spouse or widow/widower of a former employee of either company is also eligible for membership. Article IV – MEMBERSHIP RIGHTS, BENEFITS & RESPONSIBILITIES Sec. 1. All members shall have full and equal rights, benefits and responsibilities within the Club, including participation in discussions, proposing and voting on motions and amendments, voting in Club elections, furnishing refreshments, and all other matters. Sec. 2. Upon becoming a member of the Club, said member shall be instructed how to access the Club website and shall be specifically directed to the Club Bylaws therein. Sec. 3. New members not having online capability shall be given a hard copy of the Club Bylaws. Sec. 4. Each member household shall receive a copy of all periodic newsletters and other general Club communications. Sec. 5. All members shall be eligible to attend all General and Social meetings and other functions of the Club. Sec. 6. All members shall be eligible to participate as members or chairpersons of committees and to hold an elective or appointive office within the Club. Sec. 7. All members shall continue to retain membership and good standing within the Club so long as they make timely payment of applicable dues. ARTICLE V – MEMBERSHIP FEES AND DUES Sec. 1. Membership Fee: The initial membership fee for new members shall be $5, irrespective of when during the calendar year they join. Thereafter, annual dues in an amount as set by vote of the members shall be due on December 31st for the ensuing calendar year. Sec. 2. Change in Dues Amount: A proposal to change the amount of annual dues must be presented in accordance with Article XVI of the Bylaws except that any revised amount must be voted on and adopted at the November General meeting. Sec.3. Dues Due Date: Annual dues for the ensuing year shall be due on December 31st of each year and shall be payable no later than the January General meeting. Sec. 4. Delinquent Dues: Members in arrears after the January General meeting shall be listed in the January newsletter. Delinquent members as of the February General meeting shall be deleted from the membership roster and newsletter mailing list. Sec. 5. Reinstatement: Reinstatement to membership after having been deleted from the rolls may be accomplished by paying the current year’s dues in full. Sec. 6. Refunds: Paid dues are non-refundable. ARTICLE VI – MEETINGS Sec. 1.
General Meetings: Sec.
2. Social Meetings: Sec.
3. Special Meetings: ARTICLE VII – CLUB OFFICERS AND BOARD OF DIRECTORS Sec. 1. The Club shall have a corps of Officers composed of a President, Vice-President, Treasurer and Secretary. These officers shall also comprise the Board of Directors. Sec. 2. All Officers are volunteers and shall serve without compensation. Sec. 3. Term limits shall limit any member to a maximum of two consecutive full terms in any one office plus the completion of any unfinished term vacated by another member. Terms affected by these term limits shall begin with the election following adoption of this amendment. Article VIII – DUTIES OF CLUB OFFICERS Sec. 1. President Sec. 2. Vice-President Sec. 3. Treasurer Sec. 4. Secretary Article IX – ELECTION OF OFFICERS Sec. 1. President, Vice-President, Treasurer and Secretary shall be elected annually. The President will appoint a nominating committee, consisting of at least three members, by June 1st of each year. The nominating committee shall prepare a slate of willing candidates for these offices by the October General meeting, to be published in the October newsletter. Election will be held annually at the November General meeting at which time the nominations will be read, as well as nominations from the floor. Once nominations are closed, the vote will be conducted by written ballot. The nominating committee will immediately count the ballots and announce the results. The term of office will run from January 1st to December 31st of the ensuing year. Outgoing officers are responsible for briefing the incoming officers as well as turning over their documents and files prior to the beginning of the new term of office. Article X – STANDARD OPERATING PROCEDURES Sec. 1. Description and Purpose: Sec. 2. Process for Modifying: Sec. 3. Rejection by the Board: Sec. 4. Exception—Dues: Sec. 5. Documentation: Article XI – COMMITTEES Sec. 1. Standing Committees Sec. 2. Ad Hoc Committees ARTICLE XII – CLUB COMMUNICATIONS Sec. 1. –
Communications Management: Sec. 2. Club Newsletter: Sec. 3. Club Website: ARTICLE XIII – LIABILITY Sec. 1. No member or officer of the Club shall, because of membership, be personally liable for debts, obligations, or liabilities of the Club except in the case of fraudulent financial transactions performed by the President or Treasurer. ARTICLE XIV – NONAFFILIATION Sec. 1. The Hewlett-Packard/Agilent Alumni Club is not associated in any way with the Hewlett-Packard Company or Agilent Technologies. The Club is an independent organization and is not a subsidiary, affiliate, or division of the Hewlett-Packard Company or Agilent Technologies. Neither Hewlett-Packard nor Agilent Technologies sponsors or supports the Club and neither the Hewlett-Packard Company nor Agilent Technologies has representatives as members of the Club. Article XV – DISSOLUTION OF THE CLUB Sec. 1. On the occasion of a vote to dissolve or disband the Club, the disposition of the Club’s assets must be resolved. Assets shall not be distributed to or divided among the members. Physical assets may be donated to a charitable organization or be auctioned for cash to the members of the Club. Money derived from such auction and all other money in the club’s financial accounts shall be donated to one or more charitable causes as the members see fit. Books, records and electronic files having no monetary value shall be maintained for a period of time as required under applicable IRS laws. Article XVI – CHANGES TO BYLAWS Sec. 1. Amendments: Sec. 2. Scheduled Review: Hewlett-Packard/Agilent Alumni Club Standard Operation Procedures
Date January 1, 2010
Section A: Club Mailing Address The Club's mailing address is:
The HP/A Alumni Club C/O Senior Center 1514 N Hancock Ave Colorado Springs CO 80903-2677
Section B: General Meetings At least nine General meetings will be held each calendar year, and in no case will General meetings be skipped for two consecutive months
Section C: Initial Membership Fee The initial membership Fee for new members shall be $5.00, irrespective of when during the calendar year they join.
Section D: Dues All members renewing membership shall pay dues yearly in the amount of $5.00.
Section E: Newsletter Publication The club newsletter is published on a monthly basis except December. |
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